Managing Archives with Novell GroupWise®

Jon Christensen

Novell, Inc.

James C Chavez

Tenacious Integration

Introduction, Presentation Outline

Introduction

Speakers

Presentation Business

Archiving a MUST in Today's Society?

Is E-mail just E-mail Today?

Archiving - Legal Reasons for Vigilance

Solution - a GroupWise Archive System

Clients and their GroupWise Systems

GroupWise Archive Basics

Planning: Archive Location and Storage

Planning: Post Office and POA Configuration

Planning: End-User Education and Follow-thru

Planning: A GWArchive System

Planning: Archiving Policies

Summary

Introduction, Speakers

Jon Christensen

Consultant, Novell, Inc. Consulting Services

GroupWise Consulting Experience

GroupWise Archiving Experience

Introduction, Speakers

James C Chavez

10+ years of:

GroupWise Experience

GroupWise Consulting Services

GroupWise Instructional Services

Experience: 5 thru 10,000+ GroupWise Accounts

Introduction, Presentation Business

Topic: Our discussion today will be on planning for archiving, implementation of a GWArchive system and GroupWise Policy Enforcement.

Format: Planning, Implementing and Maintaining a GroupWise Archive -TUT230

Questions: Please hold until 'Question Breaks'

Knowledge Transfer:

Basic Storage for Email Administrators

GroupWise 6.5 Storage Locations - Security

GWArchive a Solution for Today and Tomorrow

GroupWise Archive Knowledge Transfer
Who,Why,Where,When,What and How

Who should YOU help Archive?

Hospitals, Financial Institutions, School Districts, Government Offices

Why are 'they' archiving?

Legal Liabilities, Government Standards, Preparing for the Future

Where are 'they' archiving?

Main data centers, Redundant sites, Locations for Easy Retrieval

When are 'they' archiving?

Now and for the past (x) years

What are 'they' archiving?

Consolidating Post Office Storage, Deployment of Older Accounts, Legal Positioning

How are 'they' archiving?

Consultants mostly, Internal Resources are too over tasked and archives are ignored for the most part

GroupWise Archive Knowledge Transfer
Planning: Post Office and POA Configuration

Defining the Plan:

Achiving -All Post Offices and POA's Involved?

Location -Storage that is Manageable

Configuration -The Basic Configuration

Archiving Resources:

ConsoleOne® -Basic Configuration Steps

Clients -A nodes view of system configuration

Documentation -A wealth of knowledge, where to look?

GroupWise Archive Knowledge Transfer
Client Options in ConsoleOne ~ Archive File Location

ConsoleOne

Setting the File Location at the Domain Level for Archiving is very Basic in ability.

Most Companies now require a more robust and feature filled Arciving Utility.

What do you do now?

GroupWise Archive Knowledge Transfer
Planning: End-User Education and Follow-thru

The Company it is a Changing

Archiving a Clients Nightmare?

How End-Users View Change

Easing the End-User's Mind

Simply Explain - Assisting Means Less Changes SEAMLess Changes

The Day After Tomorrow

Are End-Users Breathing?

GroupWise Archive Knowledge Transfer
Planning: A GWArchive System

What is GWArchive?

A Solution for Tomorrow - Today

Configuration for Simplification

A High Level Overview

When do I Get Started?

When are You Responsible?

What information must be saved?

Enough to Keep You and the Company Legally Compliant

GroupWise Archive Knowledge Transfer
Planning: Archiving Policies

What Type of Policies are Needed?

How Do I Begin to Create a Corporate Policy ?

When do I Start to Create the Policy?

Where can Policies be Found?

What will YOU do Now?

Creating a Corporate Policy

Creating a Corporate Policy

Enhanced Archive Management

Improved indexing capabilities for faster search and retrieval

Added capability to import existing GroupWise archives by sorting them by year based on item creation date

Existing archives can be integrated with a GWArchive archiving profile to be updated on an on-going basis

End users can also search their respective archives using the GWArchive search features

New Publishing Architecture

GWArchive’s publishing architecture has been changed to publish in XML format rather than to publish to an ODBC database

Added search and view capabilities of multiple accounts

Added feature Search by predefined word list with Boolean capabilities

Find, Find by Example, Proximity and Soundex search extended to attachments

Enhanced search & retrieval options for legal discovery - specific messages of single or multiple accounts based on defined criteria may be exported

Enhanced Archive Management

Enhanced Archive Management

Auditing Capabilities

To comply with regulations surrounding SEC and NASD, a complete auditing system has been added to track all record create, view, and delete actions

Audit Trail option allows search for items that contain audit information, including items that have been created, viewed, commented, flagged and/or deleted

XML Viewer Enhancements

Improved XML Viewer in its overall effectiveness as a discovery tool

Added ability to view and search across multiple accounts

Ability to export a subset of messages

Ability to instantly send a copy of one or more messages to a list of recipients

Windows2003 Support

GWArchive 2.5 officially supports Windows 2003

GWArchive can create scheduled tasks automatically reflecting changes made by Microsoft to Windows 2003

The End.
Questions?

TUT 230

2003-12-08T12:43:39